Overview
Providing administrative support to ensure the efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Ability to effectively communicate via phone and email, ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Is this describing you and you’re attributes? If so, we’d love to hear from you! Email your cover letter and resume to calbornoz@ocig.com and cc with the subject title “RE: Administrative Assistant Burlington”. We appreciate your interest and efforts in submitting your application; we will be reviewing all submitted applications and contacting all qualified candidates to schedule an interview.
Why work at OCI Group
Because you’ll be working with the best of the best. Our company’s size and solid reputation attract industry leaders, creating a charged atmosphere where no matter how much you already know, you’ll learn something new every day. Ours is a problem-solving culture that encourages innovation. We pride ourselves on our friendly, people-first atmosphere, and encourage our employees to think independently, be hands-on, and do their work with skill, compassion and complete integrity.
Key Responsibilities
Reception
- Reception duties including answering telephones, greeting clients, etc.
- Respond to customer requests & queries via phone and email in a professional and timely manner
Administrative duties
- Taking/updating assignments, contacting the client for new/updated assignment information, performing conflict check, obtaining file number, entering new assignment, preparing file folders, filing, and distributing them
- Typing: Preliminary reports, reports, memos, etc. (checking for proper grammar, language, and punctuation), formatting reports, downloading photographs
- Filing in a timely manner
- Applying for Fire Reports and OFM Reports
- Assisting with File Management and WIP
- Other administrative duties assigned by the Administrative Supervisor
Maintenence
- Office maintenance, receiving and distributing mail and courier
- Dealing with contractors and office suppliers
- Order supplies
- Equipment maintenance
- Receiving Exhibits if the exhibit coordinator is unavailable
- Investigator CV maintenance
Accounting
- Assist accounting with invoices, accounts receivable and accounts payable
- Time & Expense entries
- Billing review reports
- Opening files
Experience and Qualifications
- Minimum completion of Grade 12 with post-secondary, administrative assistant/business post-secondary Diploma is an asset
- 5+ years administrative experience or equivalent
- Advanced Microsoft Office, including Word, Excel, PowerPoint
- Keyboarding speed of 80-90 wpm. Accuracy required
- Demonstrated ability to work independently
- Tech savvy
- Must be able to exercise good judgment and maintain strict confidentiality
- Excellent organizational, oral, and written communication skills
- Strong ability to multi-task and deal effectively with all levels of staff and the public
- Ability to prioritize and meet deadlines in a fast-paced environment
- A Criminal Record Search will be required upon hire
Benefits
- Dental care
- Paid time off
- Vision care
